Field service software for HVAC companies
HVAC work comes in waves. Tune-ups fill the shoulder season, the first hot week turns every phone into a no-cool call, and install crews need two people and most of a day. LLUMIFIELD gives a small HVAC company one schedule for all of it, plus the maintenance billing and the paperwork around replacements.
One flat plan per company: $99.99 a month, $49.99 a month for your first 3 paid months, with unlimited users. Every new company gets a 14-day free trial, no credit card required.
How common HVAC work runs
| The work | How it runs in LLUMIFIELD |
|---|---|
| No-cool or no-heat call | Add the job to the unassigned column, drag it to whoever is closest, and send an On My Way text with an ETA. Turn on client history and the tech can see what was done last time. |
| Seasonal tune-up route | Set recurring jobs for each client, then use route optimization to order the day and cut drive time. |
| System replacement | Send an estimate with photos per line, or offer 2 to 4 options as contracts so the customer picks one and signs online. Take a deposit when they accept the estimate. |
| Installation crew | Send a two-person crew, use multi-day jobs for bigger installs, and require checklist items or photos before the job can be closed. |
Run maintenance plans with parts you already have
LLUMIFIELD has no separate maintenance-agreement module, and we would rather say so up front. What it has are the three pieces most small shops need:
- Recurring jobs so spring and fall visits come back on the schedule on their own.
- Recurring invoices on a monthly, quarterly or yearly schedule, which you can pause or bill early, with optional auto-send.
- Contracts with reusable templates, e-signature by emailed link or in person, signer reminders, and expiry and renewal notices. The executed PDF stays on the client.
If you sell plans by the hundreds and need member pricing, plan-level reporting and renewal automation in one place, a dedicated module will serve you better. See FieldPulse and ServiceTitan.
Give the customer a real choice on a replacement
Repair or replace is rarely a one-line decision. With the optional Contracts module you can group 2 to 4 draft contracts for one client into an option set, send them together, and let the customer choose one on the signing page. For simpler jobs, a regular estimate with Accept and Decline buttons is faster. Either way, read how to send estimates that get approved faster before you send the next one.
Keep equipment notes where the next tech will find them
Projects have an equipment list, and photos, notes and documents stay on the client and the project. A photo of the nameplate on the job is often enough for a small shop. It is not a full asset register: there are no per-unit service histories or warranty tracking.
Find out whether install season paid off
Pick HVAC at setup and hourly items and installed services are costed as crew time, while equipment and parts are costed by receipt. Labor from payroll and drive time from the route feed the same job costing report, which ranks your jobs by margin. That is how you find out whether the busy weeks made money or just kept everybody tired.
What LLUMIFIELD does not do for HVAC shops yet
- No consumer financing, which matters on system replacements. Deposits and installments are built in, but you would need an outside lender.
- No inventory, purchasing or truck stock.
- No call center tools such as call booking or call recording.
- No card reader or Tap to Pay yet. Technicians take cards through Stripe Checkout on their phone or a pay link.
- No App Store app yet. It runs in any phone browser today. The iPhone app is coming soon and the Android app is in testing.
Frequently asked questions
Can LLUMIFIELD handle HVAC maintenance agreements?
Yes, with recurring jobs, recurring invoices and e-signed contracts with expiry and renewal notices. It does not have a dedicated maintenance-agreement module with member pricing, so larger plan programs may need one.
Can a customer choose between replacement options online?
Yes. The optional Contracts module can send 2 to 4 options together as an option set. The customer picks one on the signing page.
Does it charge per technician?
No. One flat plan per company: $49.99 a month for your first 3 paid months, then $99.99 a month, with unlimited users. Seasonal hires do not change the bill.
Does it optimize routes?
Yes. Route optimization orders a technician's day, and scheduling takes travel into account. It uses your jobs and addresses, and it hands the route off to the phone's maps app for driving.
Other trades and comparisons
Plumbing · Electrical · Handyman · All trades · Compare LLUMIFIELD with other tools